In many temperate climates right now, we are in what we call "stick season" in Vermont: either waiting for winter or waiting for the trees to realize it's spring. At this time of year, evergreen plants are the only color in the landscape in some parts of the world. These trusty trees are always there, always available!

We also have evergreen volunteer roles on the SWG, and so this time when evergreens are so prominent for many of us seems a good time to remind about them. These are volunteer roles that are always open and accepting new volunteers. First is our inclusivity committee. Making the SWG an inclusive space for all Tolkien fans is one of our priorities as an organization. Our inclusivity focus group serves two roles in advancing that goal. First, they consult with our mod team when we are making policies or addressing issues where inclusivity plays a part. Secondly, the inclusivity focus group is available for members to consult with, if they have concerns about inclusivity on the group that the mod team has not be able to satisfactorily resolve. Any SWG member who belongs to a group that has ben marginalized in fandom is welcome to join. You will be able to participate when you can and input is needed, so there is no regular obligations for this role. We meet on Discord but are willing to make accommodations for fans who are unable to use this platform.

Next, we also are always looking for scouts: people who run fandom events and want to post about their events on our site, as part of Around the World & Web. If you run a fandom event and would like the scout role, or if you'd like to join the inclusivity focus group, just reply to this email!

All open volunteer roles can be found here.

Finally, we have updated our Site Etiquette and Terms of Service to better address bot registrations, which due to the ubiquitous creep of AI, have gotten better at outsmarting the barriers we have in place. The addition to the SE/ToS reads as follows:

Once an account is approved, if six months pass and the account is never logged into, we will contact the member using the email registered with the site to confirm their interest in keeping their account open on the site. If we do not receive a reply within two weeks, the account will be deleted. Note that this applies only to accounts where the member never takes the next step after account approval of logging into the account. Once a member logs into their account for the first time, the account will remain open with no requirement of minimal activity. If a member's account is deleted because it is never logged into and that member wishes to set up an account at a later date, they will be able to register again.

As always, reply to this email or contact a moderator with questions!